Collegiate Career Services Association of Colorado and Wyoming
Collegiate Career Services Association of Colorado and Wyoming
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The AssociationThe Collegiate Career Services Association of Colorado and Wyoming, a Colorado non-profit, (hereafter known as CCSA) is a professional association composed of career development professionals serving the career counseling, planning, placement and internship needs of college students in four-year institutions in Colorado and Wyoming. It is dedicated to: (i) establishing and promoting a forum for sharing information and ideas; (ii) fostering the professional development of its members; (iii) being pro-active and responsive on issues and incidents impacting our profession, member institutions, and individual members; (iv) self-monitoring to ensure that professional and ethical procedures are followed within Career Services Centers of member institutions; (v) acting as a conduit for the transmittal of ideas and concerns to regional and national associations such as the Mountain Pacific Association of Colleges and Employers and the National Association of Colleges and Employers; and (vi) acting as a coordination body for collective career development activities and communications with students and employers.
Membership in CCSA may include all individual career services professionals principally engaged in comprehensive career counseling, planning, placement, or internship activities at a public or private, nonprofit, four-year college or university in Colorado or Wyoming, accredited by the North Central Association of Colleges and Schools, and which has fully paid its dues for membership in the CCSA.
The president provides leadership and represents CCSA. The president's responsibilities are to conduct meetings, set agendas (including one professional development activity during the term of office), maintain the CCSA historical file, and provide new members with access to the information on the CCSA website and listserv. The president may also delegate a member(s) to represent CCSA to other organizations. The president will be one of the authorized signers on the CCSA bank account along with the treasurer and act on behalf of the treasurer in his/her absence. The president shall serve a one-year term, which commences one year after serving as vice-president/president-elect at the conclusion of the spring meeting. All contacts for facilities for meetings must be reviewed and approved by the president and treasurer.
The vice president /president-elect, elected by the membership, assumes all duties of the president in his/her absence or inability to serve. Acts as secretary by recording and distributing meeting minutes and updating membership lists, and becomes president automatically after serving one year as vice-president/president elect.
The treasurer is responsible for all monetary transactions of CCSA including collecting dues, issuing receipts upon request, and maintaining a current and accurate list of paid members. The distribution of CCSA funds in excess of $100 must be approved through the majority vote of the membership or the agreement of the president and treasurer. The treasurer shall keep an accurate and complete record of all financial transactions and give a financial report at the fall and spring meetings. The treasurer is elected for a two-year term and he/she may serve consecutive terms. The treasurer will bill the director of the Career Services office of each college/university member, sending the director a form to complete which lists the members from their particular institution. The treasurer will inform the person who adds/deletes members from the listserv so he/she can update the listserv. The treasurer is authorized to terminate the membership of all individual members from any member institution that is delinquent in payment of CCSA dues. Delinquency is defined as non-payment of all membership dues 60 days after written notification. All contracts for facilities for meetings must be reviewed and approved by the president and treasurer.
The dues for each member institution shall be $50 per year. The CCSA fiscal year is from September 1 to August 31.
Each individual member has one vote and all member institutions are encouraged to involve as many individual members in the voting as possible. Voting may be conducted either at a meeting or electronically.
The election of the vice-present/president-elect is held at each spring meeting. The election of the treasurer is held every two years at the spring meeting. An individual member shall be nominated for an elected position by a confidential ballot, and a confidential ballot shall be used to hold the election of officers.
If the president should resign, or is in any way incapable of serving his/her term, the vice-president/president-elect will complete the term as president. Elections will be held immediately for new vice-president/president-elect by virtual vote electronically or at the next meeting or at the president's discretion.
Meetings are held two times a year: fall and spring. Other meetings may be scheduled as needed. If a member or guest indicates that he/she will attend a sponsored meeting or event but is a no-show or late cancellation (as defined as less than 48 hours notice or according to criteria on registration materials), then the member shall pay the cost of the registration. In addition, the member will be liable for their invited guest's registration fee if the guest does not show or cancels late.
Any proposed change in the by-laws will be presented to the membership at least 10 days prior to established meetings at which time the change will be discussed and voted on as an item of business.
Adopted September 16, 1988
Revised December 7, 1999
Revised for publication May 21, 2001
Revised for publication November 21, 2003